Over 500,000 organizations and 145 million active users are using Microsoft Teams every day as of April 2021. Don’t miss the most popular Microsoft Teams tips and tricks that our team prepared for you if you are one of them.

1. Keyboard Shortcuts

Microsoft shared an intensive list of shortcuts for Teams users. Here are some essential keyboard shortcuts we selected that can help you stay efficient.

• Go to the Search bar at the top of Teams: Ctrl + E
• Turn on/off your camera: Ctrl+Shift+O
• Mute/Unmute yourself: Ctrl+Shift+M
• Background blur: Ctrl+Shift+P
• Zoom: Ctrl+= to zoom in or Ctrl+- to zoom out
• Go to your files: Ctrl+6
• Attach a file while you are in Chat: Ctrl + O 

2. Advanced Search Through Your Conversations

Teams support Keyword Query Language (KQL) for more advanced searches in messages. See below for the keywords. (Reminder: there’s no space between the colon and the search terms.)

• From:Person’s name
• In:Channel or group chat name
• Subject:keyword from a channel message with a subject line
• Sent:Date

3. Messages Translation

Translation in Microsoft Teams is very easy. Hover your cursor over the message you want to translate, right-click and then select Translate. The message will be translated. Right-click again, you can choose to See original message.

4. Immersive Reader Mode

Hover over your cursor to your desired messages, and click the ellipsis (…), choose the Immersive Reader option. You will be sent to the immersive reading mode. You can set fonts, colors as you want from there. You can also play the message by clicking play button.

5. Chat Delivery Options

If you have an important or urgent message to send, click the “!” under your text box and you’ll be able to check Urgent or Important to add either of these words to the message and grab the recipient’s attention.

6. Save a Message for Later

If you received an important message but didn’t have time at the moment. You can save it and come back to it with your full attention later. Hover over the message and click the ellipsis (…), then click Save this message. To view saved messages, click your profile image, select saved, all saved messages will show up in the left pane. You can unsave those messages by click the bookmark icon on the top right of each message.

7. Download Meeting Transcriptions

Another great feature within Microsoft Teams, you don’t have to take meeting notes anymore! Instead, go to the meeting controls and select ellipsis (…) to open more actions, then choose Start transcription. Then, when the meeting is over, the transcript is immediately available in the meeting event on the calendar. Go to the Calendar on the left in Teams, double click the meeting event to open the meeting details. And select the Recording & Transcript. Above the transcript, choose Download and then you have the ability to select the file type you want.

8. Noise suppression 

• If you are in a meeting: select More options in your meeting controls and then select Device settings. Under Noise suppression, select an option.

• Or you can change this setting at any time. Once changed, the setting carries over to your next meeting or call. Select your profile picture, then select Managing Account, then select Devices on the left, and then, under Noise suppression, select an option.

Contact Queue Associates

Please contact Queue Associates (a Microsoft Dynamics Gold Partner) to learn more about our services related to supporting Microsoft Teams, Microsoft Dynamics 365 and other solutions.

You can reach us by completing the form on our CONTACT page, or by calling us at the Queue office phone number for your local region (U.S., as well as Global locations).